Spell Check
The Spell Check tool can be run to check and correct the spelling of data in text fields.
The tool uses a standard English dictionary and the user's own local dictionary.
To check the spelling in one or more records:
- Select the record(s) in List View or view it in Details View.
- Select Spelling on the Tools tab of the Ribbon
-OR-
Use the keyboard shortcut:
F7
The Spell Check box displays and begins to search for words in the current record that are not found in the dictionary:
In the Spell Check box:
- An unknown word is listed in the Not Found field.
- Suggested changes are listed in the Suggestions field.
- The closest match is entered in the Replace With field.
- If it displays in the Suggestions field, select the correct spelling. It will display in the Replace With field
-OR-
Enter the correct spelling directly in the Replace With field.
- Select one of the following options:
- Replace the unknown word with the spelling in the Replace With field.
- Replace all occurrences of this word in the record.
- Ignore the spelling of this word.
- Ignore all occurrences of this word with this spelling in the record.
- Add this spelling of the word to the dictionary.
- Change spelling options.
- Cancel the spell check and close the Spell Check box.
Note: When all text has been checked the Spell Check box closes.